Notice on Prohibiting the Installation and Use of Pirated Software and Clarifying Responsibilities
2025-10-29
Notice on Prohibiting the Installation and Use of Pirated Software and Clarifying Responsibilities
To all employees:
Starting from now, in order to standardize the management of software use on the company's office equipment, protect intellectual property rights, and prevent risks such as legal disputes, data leakage, and equipment failures caused by pirated software, the relevant requirements for the company's software use are notified as follows:
1. It is strictly prohibited to install, download, or use any pirated software on all the company's office equipment (including desktop computers, laptop computers, etc.). This includes operating systems, office software, design tools, industry-specific software, and other similar software. If software is needed, an application must be submitted to the administrative department, and the company will uniformly provide authorized channels for genuine software or installation packages of purchased genuine software.
2. If an employee violates the regulations and privately installs and uses pirated software, once discovered, the company will deal with it seriously. All consequences arising therefrom, such as legal liability pursued by the software copyright owner, claims for compensation and fines, as well as losses caused to the company such as data loss and equipment failure due to vulnerabilities in pirated software, shall be borne by the violating employee individually, and the company shall not bear any joint liability.
3. The company has inspected the software of all office equipment to ensure that the initial use environment is compliant. If pirated software appears in any office equipment in the future, regardless of the installation time and reason, the relevant responsibilities shall be borne by the user of the equipment.
It is hoped that all employees will attach great importance to this, strictly comply with the requirements of this notice, and jointly maintain the company's legal and compliant business environment and information security.
Shenzhen Ruiqida Xin Plastic & Electronics Co., Ltd.
September 9, 2025